You’ve got an RFP from a prospective new client. That is great news! There is nothing better than someone wanting to work with you. However, you are far from getting the job. A big part of securing a contract template is figuring out the way of responding to the RFP. You need to write a convincing response that influences your client that you’re the finest consultant for their work. If you’re receiving an RFP for the first time, you’re certainly wondering the correct response to the RFP to secure the job. Below is a detailed discussion on writing an excellent response to a proposal.
What is a response to an RFP?
RFPs are particularly prevalent for active freelancers in the public sector or B2B space. An RFP generally informs you about everything you require knowing about your prospective client’s requirements. It includes the assignment's particulars, projected budget and turnaround time, queries to be answered, etc.
Consider your response letter to be a sort of freelance proposal. All freelancers keen on working on the assignment will send one. They will outline their plan about tackling the assignment and answering all the queries of the client.
The client sees the submissions and narrows down some choices.
Usually, these “finalists” can ask any query they could have. The client could revert with additional queries regarding their response.
You could then require submitting a concluding proposal for consideration.
How to receive RFPs?
RFPs contribute to finding better freelance customers. However, you must receive RFPs! You can resort to two primary ways of receiving RFPs.
Firstly, reach out to large-scale players in your business niche, or companies you are keen on working with. Then, you ask them to include you in their RFP distribution list. You must carry applicable work examples and be able to make a strong pitch.
Secondly, you have to recognize third-party RFP management corporations in your business niche. A good number of large and medium-sized customers will contract out their RFP requests to these corporations frequently. Contact them and see how to get in their contact list.
Writing a response to a proposal
Similar to all freelance proposals, your RFP response must be convincing. It should help you be prominent amongst the contenders. It must also have clear answers to all questions of your client.
It would help if you were prepared. RFPs are infamous for their tight cutoff date. Occasionally you get some days to create a convincing response letter. The average time that companies spend on one response is between 20 and 40 hours. You can simplify things by keeping a template. You can customize the template to suit every assignment. Put some 20 to 30% of unique information in your template for every assignment.