Two weeks ago, I started an exploration of lesser-know filing systems with the Noguchi system. This method, devised by Japanese economist Noguchi Yukio, utilizes manilla envelopes and the frequency with which you work on certain projects to organize your projects. Today, I want to delve into a system close to my heart, a system that uses index cards.
Image credit: Hawk Sugano
Hawk Sugano (you’ll find him on Flickr as “hawkexpress”) has devised a system he calls Pile of Index Cards (PoIC). It’s a combination of a “brain dump” (emptying one’s mind of all important information by writing it down), long-term storage for reference, and David Allen’s GTD method. It’s all managed by a “dock” of 3×5 index cards, and the result is tidy and searchable. The following are instructions for how to set up and use the system.
The list is a short one. Get some index cards, which you can find almost anywhere (or grab some fancy ones here), a favorite pen, and a storage box with customizable tabs. That is all you need to be ready to use the method.
Hawk describes four types of cards in his system:
Each card is stored in a box, or “dock.” Note that Hawk makes a mark on the top of each card. It’s position indicates the type of card, so you can easily identify each one while it’s in the dock. Finally, he uses the tabs to keep the types of cards sorted.
I’ll admit that this method is a bit labor-intensive. For example, Hawk does not throw any cards away. Instead, he buys another dock. One person took steps to improve upon this by adding what he calls the “43 Tabs” system. Basically, older cards that are no longer pertinent are moved to the back of the dock, while those still in action are moved to the front.
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